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Executive Team Assistant - Education Policy Program

New America is an innovative, nonprofit think tank dedicated to renewing America by continuing the quest to realize our nation’s highest ideals, honestly confronting the challenges caused by rapid technological and social change, and seizing the opportunities those changes create.  Located just steps from the White House in Washington, D.C., we are seeking an Executive Team Assistant to provide administrative and operational support to the Education Policy Program (EPP) management team.

DUTIES/ RESPONSIBILITIES: (Essential Functions: Duties and responsibilities noted with bullets are considered to be the essential functions of the job).

  • Manage the EPP’s calendar, scheduling all activities in alignment with priorities and an understanding of the management’s needs.
  • Book and coordinate travel and accommodation arrangements
  • Manage expense reimbursements for the whole team
  • Assist with time-card and time-off (PTO) request processing
  • Liaise with New America central services, e.g. human resources, facilities, IT
  • Manage logistics of internal program events e.g. staff meetings, catering
  • Support production of external events as needed
  • Manage logistics, onboarding, and programming for interns
  • Organize internal financial report information flow
  • Organize and update documents and databases related to grants management
  • Assist with on-boarding new employees
  • Update databases used to manage production, development, documents, etc.

OTHER DUTIES:

  • The incumbent may be asked to perform additional duties and take on other responsibilities as dictated by events and circumstances.

QUALIFICATION/EDUCATION and/or EXPERIENCE REQUIREMENTS:

  • Minimum of 5 years of experience providing support for management in a related organization. (previous non-profit experience is a plus).
  • Portray a positive and professional image of the program at all times.
  • Must have the ability to communicate effectively both verbally and in writing. Amid a sea of information, possess a keen eye for important or timely details and connections
  • Possess high level of accuracy and attention to detail
  • Must be able to prioritize and demonstrate the ability to work under pressure, and provide quick turnaround against high-pressure deadlines
  • Must be able to handle confidential information with tact and discretion
  • Exercises good judgment
  • Demeanor and quality of work are not impeded by highly influential or well-known individuals.
  • Ability to make connections, identify potential opportunities and quickly course-correct as needed.
  • A quick learning curve, knack for relationships and details, sense of curiosity, empathy, and flexibility are all essential.
  • Must have confident demeanor and excellent rapport when interacting with all levels of staff.
  • Ability to work independently with limited supervision and instruction at times.
  • Proficient skills in Google and Microsoft Office products including, but not limited to: Word, Excel, and PowerPoint
  • Exercise sound decision making skills and resourcefulness in the performance of job duties

Application Process:

Submit a cover letter and resume.

Please, no phone calls or emails.

New America is an equal opportunity employer committed to hiring a diverse workforce at all levels of the organization thereby creating a culture that allows us to better serve our clientele, our employees and our communities. We value and encourage the contributions of our employees and strive to create an environment where everyone can reach their full potential and drive outstanding results. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination.

 

 

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